Thetford Select Board Meeting


MARCH 31, 2003


PRESENT: Paul Raymond, Mary Spata, Sara Ferguson, Rick Barrows

GUESTS: Nancy Stanley, Mike Brown, Shirley Smith, Frank Thurston

AGENDA: Road Commissioner Report, Treasurer Report, Personnel Policy Review


Meeting called to order at 6:45 p.m. Road Commissioner Frank Thurston reported on condition of roads, weight limit posting signs missing and culvert problem on Quail John Road. Recovered stolen signs on Cadwell Road. Crew is continuing to grade roads and replace culverts. Considerable damage has been done to town salt shed by crew throughout the winter. 550 truck repairs completed for $10,024.80 due to neglected maintenance by driver. Road commissioner will routinely check maintenance logs required of road crew members.


Motion to approve minutes of March 24, 2003 as amended (Spata/Ferguson) unanimous.


Chuck Eaton joined meeting to request use of Thetford Center Common (Hughes property) for parking for auction to be held at Hargrave brick house across from Tucker Hill Road on Saturday, April 26. He will provide Orange Co. Sherrif traffic control from 8 am to 3pm and will coordinate with Chief Call.

Motion to allow use of Thetford Center Common (Hughes property) for parking area for auction to be held at Hargrave brick house across from Tucker Hill Road on Saturday, April 26, 2003 at no risk to the town of Thetford (Raymond/Barrows) unanimous. Mr. Eaton left the meeting.


Mark McMahon joined meeting.


Motion to donate $50 in memory of Gerald Manning to Thetford Fast Squad (Raymond/Ferguson) unanimous.


Treasurer Martha Howard joined meeting to present payment warrants for review. Ms. Howard agreed to provide montly budget reports to selectboard and will be requested to provide regular payroll reports as well. She agreed to investigate Vermont Municipal Employees Retirement System to enroll town employees effective March 1, 2003. Salary increases of 3% will be retroactive to March 1, but do not apply to Town Clerk, Town Treasurer or Police Department staff. Town Treasurer office hours are Tuesday and Thursday 8:30 - 3:00 pm and Friday 8:30 - 11:30 a.m. Ms. Howard agreed to return next Monday night.


Selectboard agreed that town employees must keep all town records and papers in town offices and would be paid for work conducted at town offices. Will request Town Clerk to post all town hall department office hours on front door.


Motion to approve Warrant 12.1 for $18,067.61 General Fund and Warrant 12.2 for $29,377.56 Highway Department (Raymond/Barrows) unanimous.


Motion to approve submission of cash flow statement provided by Town Treasurer to Merchants Bank dated 3/31/03 (Barrows/McMahon) unanimous.


Reviewed current Personnel Policy. Will review other policies to complete changes at next meeting.


Motion to compensate Moses Delphia $100 for accident he incurred while acting as Animal Control Officer (ACO) even though town does not insure personal vehicles used by employees (Barrows/Spata)

3 in favor, 2 abstensions (Ferguson/Raymond). Mr. McMahon will discuss terms of employment as ACO with Mr. Delphia.





MARCH 31, 2003 continued


Mark McMahon reported agreement among state, Frank Barker and town on establishing new boundaries adjacent to landfill and 100 acre parcel to be donated to town while allowing parking area for town residents use of 100 acre recreational trails. Selectboard commended Mr. McMahon for resolution.


Motion to authorize Treasure Island managers to hire Tilden Electric for $377 to reestablish electrical service on the lower level of the residence (Spata/Barrows) unanimous.


Ms. Spata will contact Lynne Miller to provide information for new Town calendar of events and suggest posting information on Topica.


Ms. Ferguson will contact resident on Route 113 in Post Mills about number of unregistered vehicles on their property.


Motion to enter executive session at 10:45 p.m. to discuss employee compensation (Spata/Raymond) unanimous. Guests left meeting.

Motion to end executive session at 11:15 p.m. (Spata/Raymond) unanimous.


Mr. Barrows agreed to speak to affected employees.

Motion to adjourn at 11:15 p.m. (Ferguson/Raymond) unanimous.

Minutes amended 4/7/03 and submitted by Mary Spata

Last Modified 3/2003 by Bill Weyrick