Thetford Select Board Meeting
October 27, 2003
Present: Paul Raymond, Rick Barrows, Sara Ferguson, Mary Spata
Marilyn Cook (clerk)
Guest: Al Stone, Health Officer
Meeting called to order at 6:45 pm.
Al Stone presented a property owner's request for a septic design on Houghton Hill. The design is too close to property line (state requirement is 25 ft). Selectboard is unsure of its authority to approve this request. They will contact Vermont League of Cities and Towns for advisement. Mr. Stone will also call the State Engineer and Septic Designer.
Ellis Paige joined the meeting at 6:50 pm for Thetford Fire Department business.
Mr. Paige submitted a letter and 2nd invoice for the quarterly payment from the Town. Immediate payment is needed.
Carl and Rick Cunningham of Lyme, NH joined the meeting at 7:05 pm to observe.
Martha Howard, Treasurer joined the meeting at 7:18 pm.
Mark McMahon joined the meeting at 7:20 pm.
Ms. Howard and Selectboard reviewed the budget report. Selectboard requested details of several items and Ms. Howard will provide them.
Ms. Howard discussed the invoice from Fire Department. She needs invoices to pay bills and had not received one until this evening. She did receive a phone message recently and has prepared a check.
Ms. Howard announced the appointment of Laurie Ingalls as Assistant Treasurer.
Motion to establish Laurie Ingalls as a bank signatory on Town and School accounts (Spata/Barrows) Unanimous.
The Cunninghams left the meeting at 8 pm.
Motion to approve Check Warrant #BCA in the amount of $708.50 (Barrows/Ferguson) Unanimous.
Motion to approve Check Warrant Report Appropriations in the amount of $107,100.25 (Barrows/Spata) Unanimous.
Motion to approve the minutes of October 20, 2003 as amended with abstention from Mark McMahon (Spata/Raymond)
At 8:10 pm the Selectboard met with members of the Board of Civil Authority, Town Listers, Town Clerk and Treasurer.
Present: Anne Swanson, Justice of the Peace (JP); Laurie Ingalls, JP; Jean Wolstenholme, JP; Wendy Cole, JP; Brenda Magoon, JP; Cy Severance, JP; Roxy Maxfield, Lister; Janet Stowell, Lister; Denise Adams, Lister; Tracy Clerk, Town Clerk; Martha Howard, Town Treasurer.
The purpose of this meeting was to discuss the status of property owners whose assessed values decreased and the way in which they were informed, especially in relation to the town's reassessment. Rick Barrows presented a brief history of this issue and his interest in informing owners, whose property values decreased following a review of the initial tax reappraisal, of the abatement process. Discussion followed and covered the clarity and thoroughness of information written on appraisal letters from the Board of Listers, personal responsibility of property owners, abatement and grievance/appeals laws, and the importance of open communications between the town and its citizens.
Motion to draft a notice, to be reviewed by Town Officials, to inform residents about the grievance and appeals, and abatement processes (Ferguson/Barrows) Unanimous.
THETFORD SELECTBOARD MINUTES
October 27, 2003
Lynne Miller joined this meeting at 8:30 pm.
Anne Swanson and Martha Howard left the meeting at 9 pm.
Remaining BCA members, Town Listers and the Town Clerk left the meeting at 9:35 pm.
New issue of Thetford Town Newsletter was reviewed with Ms. Miller. She left the meeting at 9:35 pm.
Mr. Barrows read a letter from the Rices Mills Community Association (RMCA), requesting the town act as Fiscal Sponsor for RMCA for fundraising. The Association does not currently have federal tax-exempt status.
Motion for Town of Thetford to act as a Fiscal Sponsor for Rices Mills Community Association (McMahon/Ferguson)
Discussion: Mr. Barrows agreed to apprise the Treasurer of this decision.
Motion passed with abstention from Mr. Barrows, member of RMCA.
Selectboard is considering purchase of new loader, rather than repair the loader that is in disrepair and unreliable.
Recycling Committee Update- Sara Ferguson has not been able to meet with Building and Grounds committee of Thetford Academy. She will find out the meeting schedules and process for decision-making on properties.
Motion to adjourn at 10:15 pm (McMahon/Ferguson) Unanimous.