Thetford Select Board Meeting


December 8, 2003

Present: Mary Spata, Rick Barrows, Paul Raymond, Sara Ferguson (7:05pm), Mark McMahon (8pm), Marilyn Cook (clerk)

Meeting called to order at 6:45 pm.

***The Selectboard Meeting scheduled for December 22 is canceled***

Agenda items: Updates: Recycling Committee, School Option Committee, Renovation Committee, and Stowell Bridge; 2004 budget meetings with Town Clerk & Listers

Dan Williams, resident of Stowell Rd in Norwich arrived at 6:55pm

Stowell Rd. Bridge update: Timeline for completion has been delayed to early January. Lumber arrived without being pressure treated; it was sent to the treatment plant and then didn't get put on plant's schedule.

Mr. Williams left the meeting at 7:05 pm.

Recycling Committee update: Meeting was held on 12/2. Members agree to the town making an offer to purchase the French property. Members also talked about the Stowell Rd. land that is owned by Thetford. There is a discrepancy in the amount of land that was deeded to town. Sara Ferguson will call Dan Grossman for guidance on how to address this.

Town Listers, Janet Stowell and Denise Adams and Budget Committee member, Mike Brown, joined the meeting at 7:25 pm.

Listers' budget proposal was reviewed, including listers' hours and the proposal to hire a consultant to assist with setting up a system for a land schedule and commercial use of land. The plan would be to pay the consultant via reappraisal funds.

Ellis Paige joined the meeting at 7:50 pm.

Tracy Borst, Town Clerk and Mark McMahon joined the meeting at 8:00pm.

Janet Stowell and Denise Adams left the meeting at 8:20 pm.

Town Clerk/Town Office budget: Clerk and Assistant Clerk hours were reviewed. Tracy Borst presented status of record restoration and microfilming. She gave estimates of the cost for completing these projects. Ms. Borst will look into the availability of grant money and will call neighboring towns to see how they are addressing this need. Discussion of upgrading of computers- Town Clerk's computer has significant problems and needs to be replaced. Selectboard is also looking at the needs of the building. Ms. Borst will get prices for chairs, a fax machine and shelving. Some of these purchases may be made with money that is available in this year's budget. Telephone budgets were discussed. Now that all of the phone lines come through the Town Clerk's office, the Selectboard will need to determine how to distribute costs to various town office budgets.

Ellis Paige left the meeting at 9:40 pm.

Ms. Borst has received some inquiries about the use of the town hall space. The Selectboard will need to discuss the logistics of making the space available before setting policy.

The Town Clerk's office will be closed on Dec 15 and 22.

Ms. Borst, Paul Raymond and Mike Brown left the meeting at 9:50 pm.

Motion to pursue the purchase of approximately three acres of the French property, which includes the current recycling center site. (Barrows/Ferguson) Unanimous.

School Option Committee: The committee has prepared a draft outline of its recommendations and is expected to hold a public meeting in early January. Comparisons with other schools were reviewed at the last meeting. They have also been discussing Thetford Academy's partnership with the town.

Road Crew- 12/6 storm update: Delays in plowing of town roads were caused by one of the trucks that broke down. The road crew also has a vacant position.

Motion to approve Warrant #49.2 (highway fund) in the amount of $4,941.72. (Barrows/Ferguson) Unanimous.

Motion to approve Warrant #48.1 (general fund) in the amount of $5,321.80. (Barrows/Ferguson) Unanimous.

Motion to approve Warrant #49.1 (general fund) in the amount of $20,287.39 (Barrows/Ferguson) Unanimous.

Motion to adjourn at 10:40 pm. (Spata/McMahon) Unanimous.

Last Modified 1/2004 by Bill Weyrick