Thetford Select Board Meeting
THETFORD SELECTBOARD MINUTES
May 10, 2004
PRESENT: Rick Barrows, Mary Spata, Paul Raymond, Mark McMahon, Marilyn Cook (clerk)
GUESTS: Candidate for road crew position, Bree Watts, Denise Fisher, Darryl Masure, Andrea Alsup
Meeting called to order at 6:35 pm.
Bree Watts, Denise Fisher, Darryl Masure and Andrea Alsup discussed their proposal to improve Picknell Road, a class 4 road, by completing ditching and installing six culverts. The Town of Thetford Policy on Class 4 roads was distributed. The specific proposal will be reviewed with the road foreman or Mark McMahon while walking the roadway. Final approval by selectboard is necessary.
A 2nd applicant for road crew position joined the meeting at 6:55 pm. Ms. Watts, Ms. Fisher, Mr. Masure and Ms. Alsup left the meeting at 7:00pm.
Motion to enter Executive Session to hold a personnel interview at 7:00 pm. (McMahon/Barrows) Unanimous.
Motion to end Executive Session at 7:15 pm. (Raymond/Barrows) Unanimous.
No Action Taken.
Discussion with 2nd applicant about the Town of Thetford's hiring process and his experience with applying for a job. Selectboard will talk again with road foreman and review references. The road foreman or Mr. McMahon will follow-up with applicant. Applicant left the meeting at 7:30 pm.
Gina Sonne and Sandra Miller joined the meeting at 7:30 pm.
They discussed employee relations and the board's role with hired versus elected employees. Ms. Miller commented about the possible future need for a town manager. The Vital Communities Report was discussed and the process by which goal areas are addressed. An interested community member can initiate action. They also briefly discussed the need for senior housing in Thetford.
Janet Stowell, Lister, joined the meeting at 7:50 pm. Ms. Sonne and Ms. Miller left the meeting at 7:55 pm.
Motion to approve letter to Bill Johnson, Property Valuation and Review, requesting a 30-day extension in filing the abstract of the town grand list. (Spata/Barrows) Unanimous.
Jill Graff, Treasurer and Tracy Borst, Town Clerk, joined the meeting at 8:02 pm.
Motion to approve Liquor License Applications for Village Store for Michael and Mary Pomeroy. (Raymond/Barrows) Unanimous.
Motion to approve Liquor License Application for Baker's General Store for Michael and Mary Pomeroy. (Raymond/Barrows) Unanimous.
Progress of computer changes and networking was discussed. Miranda Clemson, Networking Consultant, joined the discussion at 8:12 pm. All offices are networked. Changes to computers are in progress. Ms. Clemson will look into the cost of virus protection. She will install it.
Selectboard, Ms. Clemson, Ms. Borst, Ms. Graff and Ms. Stowell discussed New England Municipal Resource Center (NEMRC) software packages. Selectboard approved the purchase of the Cash Receipts Module and the Barcode Reader System.
Ms. Clemson, Ms. Graff and Ms. Stowell left the meeting at 8:45 pm.
The process by which community members put items on the agenda was discussed. All requests will go through Town Clerk, Tracy Borst rather than selectboard members or other town employees.
Ms. Borst left the meeting at 8:55 pm.
The selectboard has received positive comments from various departments about the atmosphere and functioning of the town office.
Selectboard authorizes Jim Lanctot, Police Officer, to have the second police vehicle removed from the former police chief's property. Paul Raymond will coordinate.
The Energy Committee is taking a tour this evening of the town to view streetlights.
Selectboard Chair, Mark McMahon, signed overweight permits for Sargent Artesian Wells and Jonathan J. Beebe.
Motion to approve Check Warrant #16.1 (general) in the amount of $3,780.83, #16.3 (Special Revenues) in the amount of $11,869.73, #15.4 (payroll) in the amount of $7,585.23, #15.1 (general) in the amount of $3,083.46 and #16.2 (general) in the amount of $4,407.45. (Barrows/Spata) Unanimous.
Correspondence from Attorneys Murphy, Sullivan and Kronk, representing Verizon Wireless, to provide information to Town of Thetford about a proposed wireless communications facility/tower in Fairlee.
Chuck Cole raised concerns about the drainage problems on Academy Road. Town of Thetford Highway Department is consulting with State Engineers to address drainage problems on Academy Road, a class 2 highway. Additional funds may be available to complete the work.
The proposal for a gravel path from Thetford Academy to Library Road was discussed. The estimated distance is 1200 feet by four to six feet wide. Before the town commits to plan, a more specific proposal with estimated costs is needed.
It has been brought to Rick Barrows' attention that there is a group of skateboarders in town interested in the development of a skateboarding park. It is recommended that representatives of the group join the upcoming Selectboard meeting with the recreation committee on May 24 to discuss their ideas.
The May 3, 2004 meeting was canceled due to a lack of quorum. Mary Spata and Rick Barrows held informal discussions with the Treasurer and the Animal Control Officer. The discussions were reviewed in this meeting.
" Ms. Graff distributed budget status reports with details for each department.
" Sharon Harkay reviewed a draft letter that she prepared in response to a dog complaint. She will mail the letter to the dog owner and the complainant.
" Board of Abatement meeting is scheduled for May 11 at 7 pm.
Motion to adjourn at 9:35 pm. (Spata/Barrows) Unanimous.